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Classroom Recording Walk-through

Useful Links & Resources 

Learning Spaces Website: https://learningspaces.ubc.ca/recording-and-streaming-classrooms

Keep Teaching Website: https://keepteaching.ubc.ca/

 
Step 1: Identify your GTS (General Teaching Space)

Refer to the Public Course Schedule: https://courses.students.ubc.ca/cs/courseschedule

  1. Click Search on the top-left corner and select Courses from the drop-down menu.
  2. Fill-in any relevant 'General Criteria' (e.g., Subject Area, Course Number, Available Days) and click Search for Sections.
  3. Under 'Search Results' at the bottom, select your Course Section.
  4. In the page specific to your section, you will be able to see the Building and Room that correspond to your GTS:

Tip: Click the Room link to access more information about the building.

 
Step 2: Check the Recording Abilities of your GTS (General Teaching Space)

  1. Having identified your GTS, access the Find a Space website: https://learningspaces.ubc.ca/find-space
  2. Look-up your specific room by filling-in the 'Building name/code' field.
  3. Click the Room you will be teaching at (if available). 
  4. Under 'Amenities', the Media Capture tag will indicate there is a recording functionality available in the classroom

Alternative method:

  1. You can review the rooms equipped with recording/streaming capacity through the Learning Spaces website: https://learningspaces.ubc.ca/recording-and-streaming-classrooms
  2. Expend 'Rooms Equipped with Recording / Streaming Capacity for 2021W'
  3. You can also review the overview table of the classrooms equipped with recording features: https://learningspaces.ubc.ca/sites/learningspaces.ubc.ca/files/GTS-Reco...

 
Step 3: Submit a Recording Request

  1. Through the Learning Spaces site, request your recordings to be pre-scheduled if you are booked in one of the recording-enabled rooms: This will redirect you to a form, also accessible through this link: https://ubc.ca1.qualtrics.com/jfe/form/SV_d0CchruSKrBVigS
  2. Complete and Submit the form.
    *NOTE requests must be submitted at least 48 hours in advance of the initial recording*
  3. After submitting your request, you will receive an email with the following ServiceNow message:

 
Step 4: What to Expect in the Classroom

For key points on what you will experience and will have to set-up prior to the beginning of your class, review the following demo video:
https://ubc.ca.panopto.com/Panopto/Pages/Viewer.aspx?id=a293713f-204c-4c...

 
Step 5: How to Access your Recorded Class

  1. The link provided in the ServiceNow message you received after requesting to have your recordings scheduled will give you access to your classroom recording links.
  2. You will be able to share any of these links with your students and colleagues. You can do so via a Canvas announcement/message or post, UBC FASmail, etc.

 
Troubleshooting Tips & Alternatives

If the room you have booked/been assigned to has no recording feature...

Should you wish to use Zoom or an Mobile Zoom cart...

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